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Episcopal Diocese of Rhode Island www.episcopalri.org POLICIES MISSION STATEMENT The website of the Episcopal
Diocese of Rhode Island supports the mission and ministries of the
diocese. It acts as - a communications vehicle to disseminate information
about the Christian faith, the Episcopal Church, and the Diocese of Rhode
Island - an information gathering resource, providing a
portal for program registrations, database updates, and other information
collection tools - a place for information exchange, presenting
official diocesan documents and databases, e-mail and hyperlinked access to
diocesan programs and personnel, and links to other websites ADMINISTRATION As a communications
instrument of the Episcopal Diocese of Rhode Island the website operates under
the authority of Bishop of Rhode Island, who is the publisher. Direct administration of the
website is under the supervision of the Canon to the Ordinary, who may assign
individuals or groups to assist in that work. The current administrator is the Deputy for Administration. The Administration of the
website is governed by these policies as well as the "Style Guide"
and the "Page Specifications" which are separately published. SECURITY Third-party protocols The Website
is a member of/subscribes to protocols/guidelines of the certain Internet
monitoring/security groups. Privacy Policy The Diocese does not track
visitors to our Web site. The site captures limited information about visits to
the site, but this information is used only to analyze general traffic patterns
and to perform routine system maintenance. The Diocese maintains
several lists of diocesan leadership: parish clergy, vestry and staff members,
and committee membership. These lists
are the confidential property of the diocese, and are never shared, sold, or
otherwise distributed. The diocese will
publish limited contact information for diocesan leadership, but any individual
may request further limitation on what is published. DESIGN AND HOSTING The website is designed by Netsense Website Design, 231 Old Tower
Road, Wakefield RI, 02879. The website
design will take into consideration "common-denominator technology",
avoiding scripting and display protocols which waste memory resources or strain
download times. The design should posit
a 28.8/bps download speed. The website is hosted by Netsense Website Design, 231 Old Tower
Road, Wakefield RI, 02879, who operate under an ongoing agreement with the
Diocese. The Diocese does not currently
provide or pay for space on its host server for websites other than those
directly funded by the diocesan budget. PAGE SPECIFICATIONS Specifications for each page on the website are kept in a
database maintained by the Deputy for Administration. The fields of this database are: Name -
referenced name in RFP URL - the
exact URL of the page on the WWW Title Bar
- material appearing in title bar - see "Header" below Administrator
- person responsible for updating - see "Footer" below Linked
Pages - linked pages within www.episcopalri.org Posted
Documents - documents in any format referenced from the page Linked
Databases - databases either published or updated from the page Outside
Links - URLS linked to the page Metatags -
list of matatags included in the formatting of each page Other fields may be added as necessary. CONTENT Copyright Except where
noted, all materials posted on the website are copyright to the Episcopal
Diocese of Rhode Island and are so marked.
The use of material copyrighted by other parties will be clearly
credited in accordance with current laws and usage practices. Style Material
posted on the website will conform to the Style Guide for www.episcopalri.org as separately published. Advertising Advertising
or promotional materials in any form (banners, buttons, formatted links, etc)
are not accepted by the site. Updating and Maintenance Several
sections of the website use ColdFusion ®
technology, permitting staff input into database material which then displays
at various points across the site.
Updating and other administrative access to the ColdFusion® editor is
granted on a password basis to authorized personnel by the Deputy for Administration
as assigned in the Page Specifications. Every
page of the website receives a "date modified" stamp with appropriate
hotlink access to the person responsible for the material on that page. All pages are subject to review and revision
by the Canon to the Ordinary and/or his designee. Pages
will be incorporated into the site only when they are fully developed. "Under construction" or
"Check back here for further information" pages are not permitted at
any level of the site. Links to other websites Requests for
links to and from other websites will be evaluated by the Canon to the Ordinary
or his designee(s). Links to and from
sites which contain material contrary to the mission and ministries of the
diocese will not be permitted. Live chat/ICQ Any
interactive "real-time" events hosted by the Episcopal Diocese of
Rhode Island on or through its website will take place at a specified time
(Eastern), be of a definite length, and be on a topic approved by the Canon to
the Ordinary. Such events will be
hosted and monitored by a named member of the diocesan staff, who will clearly
identify themselves and be available during their entirety. The hosting staff member shall have full
authority to moderate the discussion and (if necessary) limit access to the
event. Listserves/mailing lists Ongoing
diocesan communications tools such as listserves or "bulletin boards"
shall be on a topic approved by the Canon to the Ordinary. Such forums will be administered by a named
member of the diocesan staff, who will clearly identify themselves, and shall
have full authority to moderate the discussion. Admission to such forums may be open or limited. Contact Information A separate
“Contact Information” page with full address, telephone, fax, and appropriate
mailto links will be maintained. This
page includes links to directions to Diocesan House and Annex. STYLE GUIDE INTRODUCTION The purpose of this style guide is to ensure that all
official Episcopal Diocese of Rhode Island (EDRI) World Wide Web pages are easy
to use and convey a positive image of the diocese. This guide is used in conjunction with, and is subject to, the
official Website Policy of the diocese which is published separately. CONTENTS I Parts
of the Web Page II Use
of Graphics III Accessibility of Pages IV Image I - PARTS OF THE WEB PAGE For the purposes of this style guide, there are four
sections to EDRI web pages; the Header; the Site Index; the Body; the
Footer. NB - Named parts do not correspond with the <HEAD> </HEAD>
and <BODY> </BODY> elements in HTML. The Header The header contains three elements: the Page Title, Metatags
and the Page Heading. Page Title Text that appears in the title bar at the top of the browser
screen and is specified in HTML with the <TITLE></TITLE> tags. Every main section of the site as outlined
in the Site Index will have a title which names it. Titles includes the words "Episcopal Diocese of Rhode
Island" preceded by the page contents: Bishop’s
Office - Episcopal
Diocese of Rhode Island Convention - Episcopal
Diocese of Rhode Island Metatags (not visible) Metatags for each page are found in the Page Specifications,
and must align with the content of each page.
Page Heading The page heading is the title text that appears inside the
web browser window at the top of the web page itself. This consists of - the name of the diocese at the left in varied Libra Uncial
type, - a short form of the main site index in two chevrons at the
right in Arial 10 pt. type - two tabs extending above the Site Index and the Body. The left always indicates the section of the
site currently displayed; the right is “Main Menu” which returns the user to
the home page. Please use the following fonts in headers and elsewhere: "The
Episcopal Diocese of Rhode Island": 20 point Libra Uncial. (Note: As Libra
Uncial is a calligraphic font, headlines set in this font should be created as
a JPEG or GIF image, not as text. This enables the headline to appear correctly
regardless of platform or browser.) Ordinary Text:
10 point Arial (when browser displays “Medium” text size) These typefaces are used in the diocese's print publications
and should serve to reinforce the diocese's corporate identity. Instead of a header graphic, text headers are also
acceptable. Text size should be a
little larger than the text on the rest of the page, in boldface. Text should be left-justified (not centered
or right- justified). The Site
Index The Site Index appears in two forms on all pages: as a
left-hand index bar with rollover sub-menus, and in a condensed, text version
in the Header. Both presentation styles
will remain consistent throughout the site. The Body The body may include a title in Libra Uncial 32 pt. (as a
JPEG) or in Arial Bold 18 pt type. The
default text font (Internet Explorer View menu "Medium") will be 10
pt. Arial. The Footer The components of the footer are a hotlink to the “Contact
Information” page, a “Site last updated” time stamp, a notification of
publisher, and a link to the Policies and Style Guide. Copyright Statement The copyright statement reads "This is an official Web page of the Episcopal Diocese
of Rhode Island © 20xx. All rights reserved." The copyright on official
EDRI pages must always be to EDRI, never to a department, program, or individual.
The use of copyrighted material not belonging to EDRI is acceptable when used
with permission, but the copyright acknowledgment should be in the body of the
page with its respective material, not in the footer. II - USE OF GRAPHICS Size and coding of graphic images JPEG and GIF formats may be used as appropriate. Every image should have an ALT attribute so
that users who are browsing with their graphics option turned off, or with
text-based web browsers, will know what the image is. Graphics used as spacers
and rules are an exception to this. Every image should have a HEIGHT and WIDTH attribute
specified for it, allowing the browser to compose the web page before all of
the graphics are downloaded. Copyrighted graphics Copyrighted graphics owned by anyone other than the
Episcopal Diocese of Rhode Island may not be used on an official EDRI web page
unless the proper copyright permissions are obtained. III - ACCESSIBILITY OF PAGES Accessibility is very important for the EDRI web site. Many of our users do not have the latest web
browsers or high-speed connections. Churches and international users with
internet access often do not have new computers capable of running the latest
web browsers. Some users, either out of preference or necessity, use text-based
web browsers. With this in mind, we offer the following guidelines: 1. Make sure that pages are accessible by text-only
browsers. Users may not get the full impact or enjoyment of the page, but
should be able to read the information on it and navigate the web site without
much difficulty. 2. Assume end-user browser capability of Netscape
4.0/Internet Explorer 4.x. Most users have browsers at least capable of this
level of HTML rendering. 3. Use frames, animations, and JavaScript sparingly, if at
all. 4. When using an IMAGEMAP always have an alternate all-text
menu available. 5. Avoid requiring special plug-ins or other software not
already widely distributed. An
exception is documents formatted for Adobe Acrobat (.PDF) since the Adobe Acrobat
Reader is widely distributed and commonly used. IV - IMAGE Integrity of image As an ecclesiastical organization the diocese must project
an image of professionalism and integrity. To that end, there are some elements
of world wide web technology not pertaining to accessibility that are avoided
such as scrolling marquees at the bottom of the browser window, blinking text,
and visible "hit" counters. Fully developed pages The Website Policy states that "Pages will be
incorporated into the site only when they are fully developed." For that reason EDRI pages do not display
the "construction sign" or say that they are "under
construction." Exclusivity of design elements | |
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