Scheduling

Diocesan Calendar of Events and Meetings

To schedule a meeting or event please contact Gloria Williams, Diocesan House Receptionist and keeper of the diocesan calendar, 274-4500.

The Higgins Room is located on the ground floor of Diocesan House and is suitable for meetings of 12 or fewer.

The Diocesan Annex is available for meetings of groups up to 25 that are directly associated with the diocese, its churches or affiliated institutions. Please see the Annex Protocol for more information.

The Cathedral of St. John (331-4622) has two spaces available for meetings: the Crooker Room holds approximately 20 comfortably, and Synod Hall, the undercroft of the Cathedral, can accommodate up to 200 with both floor and bench seating.

Batch Mail

A package of information is sent monthly to churches and diocesan leadership.

Its purpose is

- to promote events and activities sponsored by the Diocese and Rhode Island parishes

- to disseminate information of general interest to the Episcopal community appropriate to parochial channels (newsletters, bulletins, message boards, etc.)

The Diocese reserves Batch Mail for items of Diocesan-wide interest in display or camera-ready formats. We encourage the use of RISEN for press releases and ordinary calendar items, and may exclude items that do not fit the purpose or circulation of Batch Mail. If in doubt, contact the Diocesan Office for guidance before submitting items for circulation.

Circulation and Distribution

Batch Mail is sent to the 64 parishes of the Diocese as well as members of the Diocesan Council (22), the Standing Committee (8), Active Deacons (20) and Diocesan Staff (9)

123 copies of each item must be submitted for distribution. The Diocese will not copy materials.

The mailing label for Batch Mail reads "BATCH MAIL/St. Swithin's". It is the responsibility of the person who receives the monthly batch mail at the parish to copy and/or distribute the materials to interested parties within the parish. Most Batch Mail items, however, will ordinarily be posted or placed in regular parish communications.

Mailing Schedule and Deadlines

Batch Mail is posted on the first effective Friday of each month. The deadline for submission of materials is the Wednesday preceding. During the Summer months, Batch Mail will be the first Thursday

REMEMBER!

Direct submissions to Gloria Williams, Diocesan House Receptionist, 274-4500